We are looking for an enthusiastic, passionate, motivated,
friendly and adaptable person to join our team as the Business
Operations Manager for the School of Film & Photography. The
Business Operations Manager provides high-level administrative and
management support to the operation of the School. This includes
serving as the executive assistant for the Director. This position
liaises with MSU's Fiscal Shared Services team which provides
accounting and financial management services to schools and units
of the College of Arts & Architecture. This position also assists
with the coordination of events, supervises staff in the office and
administers the day-to-day operations of the School and its
Duties and Responsibilities
Works closely with the Director to facilitate overall
operations. Provides departmental and program data and implements
decisions. Researches and prepares data on budgetary items in a
timely manner. In coordination with the Fiscal Shared Services
team, manages many fiscal and budgeting functions for the School.
Prepares budgets for all events, including conferences and student
field trips. Plans for events, conferences, and lectures, including
securing facilities, preparing schedules, and arranging for food,
lodging and transportation, as appropriate. Assumes responsibility
for accounting needs related to School events, guest artist visits,
concerts, performances, tours, and camps. Serves as the first
contact for hiring and payroll needs in coordination with
University Human Resources (UHR), the unit's HR Business Partner,
and the Office of the Dean. Creates and processes various types of
appointments for faculty, staff and students. Conducts pre-payroll
audits, reconciles payroll, and submits Electronic Personnel Action
Forms (EPAFs). Oversees daily functions and services of the
respective School. Provides support when needed for curriculum
assessment activities and for retention, promotion and tenure (RPT)
processes. Supervises the School's student employees. Serves as the
Acting Building Manager when Building Manager is not available.
Processes all building key requests. Assists Director with
Equipment Fee and Computer Fee Allocations (EFAC, CFAC), student
fees and other special requests by the University or College.
Undertakes other duties as assigned.
Required Qualifications - Experience, Education, Knowledge &
Progressively responsible customer service and high-quality
administrative work experience in a busy office environment.
Demonstrated experience managing fiscal and budget records,
generating reports, and communicating complex information
effectively to various constituents (student, staff, faculty, and
administrators). Demonstrated experience organizing and managing
events. Demonstrated ability to prioritize multiple work
assignments, to meet deadlines and to provide information in a
timely manner, and to exercise adaptability to changing priorities
and circumstances. Demonstrated experience using personal computers
and various software such as word processing, spreadsheets, email,
and Microsoft Office software.
Preferred Qualifications - Experience, Education, Knowledge &
Previous experience working in an academic department in a
higher education setting. Demonstrated supervisory experience.
Demonstrated familiarity with Banner and other databases and
software utilized by the university.
The Successful Candidate Will
Flexible, optimistic and collaborative approach to the
challenges and opportunities inherent in a busy academic
environment. Ability to establish and maintain cooperative working
relationships with various constituencies, including students,
administrators, co-workers, and faculty. Excellent communication,
interpersonal and customer service skills. Strong organizational
and time management skills. Attention to detail and compliance with
deadlines. Ability to prioritize competing demands. Aptitude for
problem solving, decision-making, personnel management, organizing,
and working on multiple projects. Good judgement and
self-motivation. Representing MSU to others-including alumni,
donors, current students, faculty, staff and administration-in a
professional and courteous manner.
Position Special Requirements/Additional Information This job
description should not be construed as an exhaustive statement of
duties, responsibilities or requirements, but a general description
of the job. Nothing contained herein restricts Montana State
University's rights to assign or reassign duties and
responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily with or
without reasonable accommodations. The requirements listed above
are representative of the knowledge, skill, and/or ability
This position has supervisory duties? Yes