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Business Operations Manager

Company: Montana State University, Inc
Location: Bozeman
Posted on: June 12, 2021

Job Description:

We are looking for an enthusiastic, passionate, motivated, friendly and adaptable person to join our team as the Business Operations Manager for the School of Film & Photography. The Business Operations Manager provides high-level administrative and management support to the operation of the School. This includes serving as the executive assistant for the Director. This position liaises with MSU's Fiscal Shared Services team which provides accounting and financial management services to schools and units of the College of Arts & Architecture. This position also assists with the coordination of events, supervises staff in the office and administers the day-to-day operations of the School and its administrative office.

Duties and Responsibilities

Works closely with the Director to facilitate overall operations. Provides departmental and program data and implements decisions. Researches and prepares data on budgetary items in a timely manner. In coordination with the Fiscal Shared Services team, manages many fiscal and budgeting functions for the School. Prepares budgets for all events, including conferences and student field trips. Plans for events, conferences, and lectures, including securing facilities, preparing schedules, and arranging for food, lodging and transportation, as appropriate. Assumes responsibility for accounting needs related to School events, guest artist visits, concerts, performances, tours, and camps. Serves as the first contact for hiring and payroll needs in coordination with University Human Resources (UHR), the unit's HR Business Partner, and the Office of the Dean. Creates and processes various types of appointments for faculty, staff and students. Conducts pre-payroll audits, reconciles payroll, and submits Electronic Personnel Action Forms (EPAFs). Oversees daily functions and services of the respective School. Provides support when needed for curriculum assessment activities and for retention, promotion and tenure (RPT) processes. Supervises the School's student employees. Serves as the Acting Building Manager when Building Manager is not available. Processes all building key requests. Assists Director with Equipment Fee and Computer Fee Allocations (EFAC, CFAC), student fees and other special requests by the University or College. Undertakes other duties as assigned.

Required Qualifications - Experience, Education, Knowledge & Skills

Progressively responsible customer service and high-quality administrative work experience in a busy office environment. Demonstrated experience managing fiscal and budget records, generating reports, and communicating complex information effectively to various constituents (student, staff, faculty, and administrators). Demonstrated experience organizing and managing events. Demonstrated ability to prioritize multiple work assignments, to meet deadlines and to provide information in a timely manner, and to exercise adaptability to changing priorities and circumstances. Demonstrated experience using personal computers and various software such as word processing, spreadsheets, email, and Microsoft Office software.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Previous experience working in an academic department in a higher education setting. Demonstrated supervisory experience. Demonstrated familiarity with Banner and other databases and software utilized by the university.

The Successful Candidate Will

Flexible, optimistic and collaborative approach to the challenges and opportunities inherent in a busy academic environment. Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty. Excellent communication, interpersonal and customer service skills. Strong organizational and time management skills. Attention to detail and compliance with deadlines. Ability to prioritize competing demands. Aptitude for problem solving, decision-making, personnel management, organizing, and working on multiple projects. Good judgement and self-motivation. Representing MSU to others-including alumni, donors, current students, faculty, staff and administration-in a professional and courteous manner.

Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required

This position has supervisory duties? Yes

Keywords: Montana State University, Inc, Bozeman , Business Operations Manager, Other , Bozeman, Montana

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