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Western SARE Project Manager

Company: Montana State University, Inc
Location: Bozeman
Posted on: June 9, 2021

Job Description:

SARE is a national program funded by the US Department of Agriculture National Institute of Food and Agriculture (USDA-NIFA) that focuses on enhancing sustainable agriculture across the US and its territories and protectorates. The SARE program is comprised of four regions with Montana State University serving as the Host Institution for the Western regions. With an annual budget of $9 million, depending on Congressional appropriations, Western SARE provides support to farmers, ranchers, researchers, extension agents, ag professionals and consultants through a system of competitive annual grants, professional development training, and outreach. Each year, Western SARE awards approximately 70-90 new multi-year awards and manages upwards of 200 active subaward agreements. The SARE program is farmer/rancher-centered and aims to address producer-identified agricultural problems and supports grassroots initiatives. The focus of Western SARE's efforts is on natural resources and production agriculture in the Western US and Pacific Islands. The goal is to support professionals, farmers and ranchers in their efforts to 1) identify sustainability principles, 2) use these results to create new management strategies and then communicate these new strategies to neighbors and local communities. To learn more about Western SARE please go to: Western SARE

Duties and Responsibilities Duties and responsibilities:

Grant Management-

Proposals: Manage grant proposal process on SARE National Grant Management System (GMS); answer applicants' questions and provide technical troubleshooting of proposal platform within the SARE GMS; perform initial review of all submitted proposals for completeness; assign each complete proposal to a Technical Review Panel (TRP). Funding decisions: notify all grant applicants of funding decision and provide feedback for each proposal. Reporting: send annual progress and final report reminders; provide reporting technical assistance when needed; review reports and provide written feedback. All reports are submitted to and managed in the SARE National GMS.

Technical Review Panels (TRP)-

Recruit proposal reviewers based on expertise and submission topics and provide training on Western SARE scoring system for ranking proposals. Summarize individual reviews for full panel discussion. Organize and facilitate panel discussions. Compile all recommendations at the conclusion of each TRP for consideration of the Western SARE Administrative Council (AC).

Applicant and Grantee support-

Provide information and training via digital/virtual platforms to potential applicants and current grantees. Assist grantees experiencing challenges with their originally proposed research, education, and outreach plans; troubleshoot project and administrative hurdles to ensure project completion. Respond to inquiries via email and phone promptly and professionally.

Administrative Council and General Program Support.-

Write summaries of TRP reviews and recommendations for the Western SARE Administrative Council's consideration. Summaries will include both the preliminary review and the panel feedback. Summarize the annual progress reports of awarded projects, detailing the impact on sustainable agriculture in the Western U.S. This summary will be text-based and will require elementary quantitative (statistical) and qualitative analysis skills. Make presentations at SARE and Western SARE Administrative Council meetings, at least three per year. Presentations include the results from the proposal review process, annual progress reports, and impacts to sustainable agriculture in the Western U.S. Assist in the complication of documents to be included in the semi-annual Administrative Council meeting binders and the annual Western SARE Plan of Work.

Attend Administrative council meetings that often require out-of-state travel. Collaborate with the National SARE and Western SARE Communication Teams to disseminate project results to broader audiences. Participate in region-wide project site visits with Western SARE staff. Provide support to Western SARE in other ways to help achieve its mission. Assist with developing and documenting Western SARE's procedures and systems to support the management of several grant programs.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree in agricultural or social sciences. Demonstrated experience in an administrative or project management role. Demonstrated experience in managing large, multi-disciplinary groups. Demonstrated experience with spreadsheet, word processing, database, and email software (list software experience), with an eye towards establishing, maintaining and improving detailed record keeping systems. Demonstrated experience applying and interpreting applicable institutional, local, state, and federal regulations, and related standards, guidelines, and policies. Demonstrated experience reviewing and revising complex, detailed documents.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Master's degree in agricultural or social sciences. Demonstrated knowledge of and ability to perform quantitative and qualitative statistical analysis. Demonstrated experience working in Geographic Information Systems and ArcGIS. Demonstrated experience working with Federally funded grant programs and familiarity with associated policies and guidelines.

The Successful Candidate Will

Represent Western SARE in a professional manner and be an advocate for sustainable agriculture. Work proactively and positively with Western SARE staff, National SARE staff, Administrative Council members, grant applicants and recipients, MSU staff and external stakeholders. Demonstrate ability to establish and maintain effective working relationships with diverse populations. Consistently exercise initiative and good judgement. Maintain confidentiality of records and sensitive information at all times. Perform detailed and complex work that requires critical thinking and a high level of accuracy with minimal supervision. Demonstrate effective and respectful written and oral communication skills. Possess the ability to organize and prioritize multiple work assignments, meet deadlines, and exercise adaptability to changing priorities.

Position Special Requirements/Additional Information Continuation of employment is contingent upon performance and availability of funding. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Keywords: Montana State University, Inc, Bozeman , Western SARE Project Manager, Other , Bozeman, Montana

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