The Office of Admissions is responsible for marketing,
recruitment, and orientation of new undergraduate students and the
maintenance and processing of their records. The office is
responsible for upholding Board of Regents and University
requirements, policies, and procedures regarding applications for
admission, residency, acceptance of transfer credit, and other
issues related to enrollment. Responsibilities of this position
include all facets of recruitment for traditional and
non-traditional age students including strategy determination,
interviewing, travel, and written and telephone communications.
Extensive travel is required to establish and maintain contact with
prospective freshman and transfer students.
Duties and Responsibilities Under general supervision of the
Associate Director of Admissions - Recruitment, the person in this
Recruit and provide information to prospective students. Develop
and maintain positive relationships with high school counselors,
community college personnel, community agencies, college/university
faculty, and a wide variety of campus offices. Research programs at
other schools to develop improved methods of attracting students.
Coordinate the preparation and distribution of print materials and
electronic media. Represent Montana State University at recruitment
events. Transport display materials and publications to various
locations on and off-campus. Perform related duties as
The ideal candidate must have a desire to become a part of a
successful and energetic recruitment program, be goal-oriented, be
able to organize time, tasks, and record-keeping systems, and
demonstrate strong interpersonal and communication skills. The
incumbent will participate in the overall development of the annual
marketing plan and assist with the specific projects and duties
Required Qualifications - Experience, Education, Knowledge &
Bachelor's degree or extensive post-secondary education without
Bachelor's degree plus applicable experience working with college
students and programs or activities can be substituted.
Demonstrated experience effectively
coordinating/organizing/prioritizing detailed work and meeting
deadlines under minimal supervision while maintaining a positive,
effective, and professional approach. Demonstrated experience
developing and composing print materials and electronic media.
Demonstrated experience developing and maintaining detailed,
accurate record-keeping systems (for the follow-up to prospective
students and travel expenses). Demonstrated experience with
academic and extracurricular programs and activities.
Preferred Qualifications - Experience, Education, Knowledge &
Montana State University Bachelor's degree. Experience with
college/university student recruitment efforts. Experience working
on a professional level with high school teachers, counselors, and
faculty. Demonstrated ability to establish and maintain effective
working relationships with an extremely wide range of individuals.
Experience leading and/or coordinating activities with student
The Successful Candidate Will
Possess the ability to perform the duties listed in the above
description. Ability to communicate effectively with employees and
the public in person, virtually, and over the phone. Demonstrated
excellent written and customer service skills, including
effectiveness with large group presentations, small group
discussion leading, and one-on-one conversations. Ability to
establish and maintain effective working relations with co-workers
and the public. Ability to represent the Office of Admissions and
its programs to others in a professional and courteous manner.
Knowledge of and demonstrated ability to accurately following
administrative policies, requirements, and procedures.
Position Special Requirements/Additional Information This
position is overtime eligible and any qualifying,
supervisor-approved hours worked beyond the workday will be
compensated accordingly (some projects will require overtime).
In accordance with MSU policy, hiring will be conditional upon
successful completion of a pre-employment background check. Must
have or be eligible to obtain a valid State of Montana driver's
license and possess an acceptable driving record (less than 12
points). Must have or be eligible to obtain a major credit card.
Copy of driver's license will be required upon hire. Must be able
to transport, move, or position items weighing up to 50 lbs.
Willingness to travel extensively by both airline and automobile.
The typical heavy travel season is September through January, and
March through mid-May. Willingness to work nights, weekends, or
other non-traditional work schedules as necessary. Travel will
consist of 20-25 weeks per year.
This job description should not be construed as an exhaustive
statement of duties, responsibilities or requirements, but a
general description of the job. Nothing contained herein restricts
Montana State University's rights to assign or reassign duties and
responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily with or
without reasonable accommodations. The requirements listed above
are representative of the knowledge, skill, and/or ability
This position has supervisory duties? No