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Associate Vice President for University Services

Company: Montana State University, Inc
Location: Bozeman
Posted on: June 4, 2021

Job Description:

The Associate Vice President (AVP) for University Services provides vision and senior leadership for delivery of strategic facilities-related initiatives that support the mission at Montana State University. University Services encompasses Facility Services (operations/maintenance, engineering and utilities), Campus Planning, Design & Construction (capital project management, campus space management and campus master planning), and Safety & Risk Management (occupational safety & health, fire and life safety, hazardous materials management, workers' compensation, insurance and risk management).

The AVP works with a substantial level of independence on the campus and exercises a high degree of initiative and judgment in working with administration, academic and research units, support services and students. The AVP is a service-oriented, results-driven position for which accountability, collaboration, and institutional success are paramount. The AVP will provide strategic leadership by fostering service excellence and innovation through organizational improvement, change and problem solving while ensuring regulatory compliance.

Reporting to the VP for Administration and Finance, the AVP will lead with integrity, enthusiasm, and dedication to service excellence in a highly collaborative manner with constituencies at all levels of the institution, including affiliated MSU campuses, Montana Agricultural Experiment Stations and the Office of the Commissioner of Higher Education (which oversees the Montana University System). The AVP will demonstrate the ability to foster productive and collaborative relationships with administrators, faculty and staff, campus leadership groups, and other key stakeholders, and ensure that University Services are provided in an effective and efficient manner.

Duties and Responsibilities

Manage and direct approximately 256 staff, $43.4 million annual operating budget, ~$140-200 million project load and provide direction and support for staff performing facilities-related duties throughout the University.

Ensure that facilities operations are service-oriented, cost-effective and high quality.

Represent the University to external constituencies including the general public, outside organizations, governmental agencies, elected and appointed officials, and other agencies/institutions.

Serve as a campus liaison concerning issues of infrastructure and safety to the City of Bozeman and Gallatin County, and may interact regularly with local and state government officials and staff.

Create a safe environment for the campus community.

Plan for the development of the Campus' physical infrastructure.

Lead campus planning and construction efforts including the long-range building plan.

In collaboration with the Office of the Commissioner for Higher Education, the Board of Regents and senior campus leadership, oversee development, implementation and communication of policies, programs and processes to ensure adherence to relevant statutes, regulations, policies, and procedures.

Develop creative problem solving strategies within the intent of these controlling boundaries, provide options with cost/benefit analysis, prioritize and recommend, and advise on risk of options.

Required Qualifications - Experience, Education, Knowledge & Skills

A Bachelor's degree in Engineering, Business Administration or Management, Architecture, Public Administration or related field, and/or an equivalent combination of relevant education and substantial experience.

Demonstrated and progressively responsible experience in facilities management and comprehensive knowledge of effectively leading a complex organization to include; development and execution of capital project planning, personnel management, budget and financial planning, construction management and/or management of a facilities maintenance operation.

Demonstrated success in planning, developing and implementing complex strategic goals and program initiatives that require the effective management of resources over short and long time frames.

Demonstrated experience in establishing and maintaining productive relationships with a full range of internal and external constituents.

Demonstrated experience working with and engaging diverse stakeholders such as students, faculty, staff and community members.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Master's Degree in Engineering, Business Administration or Management, Architecture, Public Administration or related field

Previous experience with, and success in, one or more of the following: large contract negotiation, public/private partnerships, utility planning and management, strategic planning, capital financing and/or real estate development.

Facilities management experience in a governmental, college or university environment.

Experience managing in a unionized labor environment.

The Successful Candidate Will Demonstrate the ability to

Manage a large business service delivery organization with multiple workforces, distinct & separate responsibilities, and management levels serving a highly varied customer base. Successfully manage multilevel budgets to meet customer and organizational demands versus availability of funds to meet said demands. Develop current operational goals that can meet long term planning objectives. Interact successfully with senior level decision makers within a large and complex organization with multifaceted constituency groups providing input. Develop positive working relationships with regulatory agencies and public constituency groups. Navigate successfully through a unionized labor environment. Investigate, analyze, discover and propose options for arcane issues outside your area of immediate expertise.

Show evidence of skills in

Effective oral and written communication abilities. Sound decision making skills. Commitment to service excellence Strategic planning techniques, tactical development & execution and assessment Effective leadership, management and supervisory characteristics Change management within a large multilevel organization. Use of technology in operations and business practices. Conflict resolution and problem solving strategies. Effective presentation and training skills. Basic capital financing techniques. Functionality of a public private partnership as it relates to building construction.

Have applied knowledge of

Capital project delivery methods from project design and development to construction completion and building occupancy and the related owner management representation to the process. Procurement methodologies for construction or related services including adherence to company or regulatory policies. Value engineering concepts as applied to capital construction projects including cost reduction, life-cycle analysis and maintainability. Space management and utilization concepts as applied to a large scale multiple building campus. Techniques and approaches involving public utility forecasting and planning. Risk assessment analysis techniques. Public safety as it relates to a higher education campus and its wide breadth of activities and varied customer bases. Workplace safety to mitigate accident prevention and accident cost reduction techniques.

Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Keywords: Montana State University, Inc, Bozeman , Associate Vice President for University Services, Other , Bozeman, Montana

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