Campus Visit Coordinator

Company: Montana State University, Inc
Location: Bozeman
Posted on: June 4, 2021

Job Description:

The Office of Admissions is responsible for the marketing, recruitment, application processing and orientation of new under graduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies and procedures regarding applications for admission, residency, acceptance of transfer credit and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks and record-keeping systems and demonstrate strong interpersonal and communication skills.

Duties and Responsibilities Under the supervision of the Associate Director of Operations, the person in this position will:

Coordinate and manage the campus visit program, including all aspects of the post-campus visit survey program. Serve as the first point of contact for prospective students and their families. Develop and maintain positive relationships with a wide variety of campus offices. Assist in the management of student employees. Resolve conflict situations tactfully and professionally. Disseminate vital information accurately and efficiently over the phone, by email, and in person. Collect, enter and maintain prospective student information in the MSU database (Banner). Collaborate with University Communications to enhance visit-related online and electronic communications. Manage all aspects of the post-campus visit survey program. Hire, train, and supervise student Campus Visit Coordinator assistants. Perform back-up Admissions Specialists duties as necessary. Assist the Director of Admissions with special projects, as needed.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree in related field, or post-secondary education plus applicable experience working with students and programs or activities. Or an equivalent combination of education and/or experience.

Demonstrated experience designing, formatting, and proofing business correspondence and electronic media, as well as developing and maintaining detailed, accurate record keeping systems. Demonstrated competence using database, word processing, e-mail and internet software and the ability to accurately perform data entry.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Experience with college/university student recruitment efforts. Experience with Banner or similar software package/relational database.

The Successful Candidate Will

Demonstrated ability effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach. Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach. Knowledge of and demonstrated ability accurately following administrative policies, requirements, and procedures. Consistently exercise initiative and good judgment. Effectively operate work related equipment. Possess the ability to communicate effectively with employees and the public in person, over the phone and by email. Ability to establish and maintain effective working relationships with co-workers and the public in a team-oriented environment; ability to represent the Office of Admissions and its programs to others in a professional and courteous manner. Demonstrated excellent written communication and customer service skills, including effectiveness in small group discussions and one-on-one conversations.

Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Keywords: Montana State University, Inc, Bozeman , Campus Visit Coordinator, Other , Bozeman, Montana