The Office of Admissions is responsible for the marketing,
recruitment, application processing and orientation of new under
graduate students and the maintenance and processing of their
records. The office is responsible for upholding Board of Regents
and University requirements, policies and procedures regarding
applications for admission, residency, acceptance of transfer
credit and other issues related to enrollment. The successful
candidate must have a desire to become part of a successful and
energetic recruitment program, be goal-oriented, be able to
organize time, tasks and record-keeping systems and demonstrate
strong interpersonal and communication skills.
Duties and Responsibilities Under the supervision of the
Associate Director of Operations, the person in this position
Coordinate and manage the campus visit program, including all
aspects of the post-campus visit survey program. Serve as the first
point of contact for prospective students and their families.
Develop and maintain positive relationships with a wide variety of
campus offices. Assist in the management of student employees.
Resolve conflict situations tactfully and professionally.
Disseminate vital information accurately and efficiently over the
phone, by email, and in person. Collect, enter and maintain
prospective student information in the MSU database (Banner).
Collaborate with University Communications to enhance visit-related
online and electronic communications. Manage all aspects of the
post-campus visit survey program. Hire, train, and supervise
student Campus Visit Coordinator assistants. Perform back-up
Admissions Specialists duties as necessary. Assist the Director of
Admissions with special projects, as needed.
Required Qualifications - Experience, Education, Knowledge &
Bachelor's degree in related field, or post-secondary education
plus applicable experience working with students and programs or
activities. Or an equivalent combination of education and/or
Demonstrated experience designing, formatting, and proofing
business correspondence and electronic media, as well as developing
and maintaining detailed, accurate record keeping systems.
Demonstrated competence using database, word processing, e-mail and
internet software and the ability to accurately perform data
Preferred Qualifications - Experience, Education, Knowledge &
Experience with college/university student recruitment efforts.
Experience with Banner or similar software package/relational
The Successful Candidate Will
Demonstrated ability effectively
coordinating/organizing/prioritizing detailed work and meeting
deadlines under minimal supervision, while maintaining a positive,
effective, and professional approach. Demonstrated skill in
organizing and prioritizing simultaneous workloads, meeting
deadlines, and remaining adaptable to changing priorities while
maintaining a positive, effective, and professional approach.
Knowledge of and demonstrated ability accurately following
administrative policies, requirements, and procedures. Consistently
exercise initiative and good judgment. Effectively operate work
related equipment. Possess the ability to communicate effectively
with employees and the public in person, over the phone and by
email. Ability to establish and maintain effective working
relationships with co-workers and the public in a team-oriented
environment; ability to represent the Office of Admissions and its
programs to others in a professional and courteous manner.
Demonstrated excellent written communication and customer service
skills, including effectiveness in small group discussions and
Position Special Requirements/Additional Information This job
description should not be construed as an exhaustive statement of
duties, responsibilities or requirements, but a general description
of the job. Nothing contained herein restricts Montana State
University's rights to assign or reassign duties and
responsibilities to this job at any time.
Physical Demands To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily with or
without reasonable accommodations. The requirements listed above
are representative of the knowledge, skill, and/or ability
This position has supervisory duties? No