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Library Aide II

Company: City of Bozeman
Location: Bozeman
Posted on: May 31, 2021

Job Description:

Library Aide II

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Library Aide II


$13.49 - $15.87 Hourly


Library, 626 E. Main St.

Job Type




Job Number



4/21/2021 11:59 PM Mountain

+ Description

+ Benefits


The Library Aide performs crucial circulation duties within the Public Library. This role primarily works directly with library patrons both in person and by phone as well as maintains the Library's collection through sorting and shelving books. It requires a high level of friendly and consistent customer service and some technology skills. Must be flexible, comfortable with a constantly changing environment, and enjoy a high degree of patron interaction.

Work WeekFull-time, 40 hours/week to include weekdays and some evenings and weekends

Bargaining UnitMFPE

Fair Labor Standards Act StatusNon-Exempt

The principal function of an employee in this class is to provide circulation, information, computer, and technical duties within the Library. The work is performed under the supervision and direction of an assigned supervisor, but considerable leeway is granted for the exercise of independent judgment and initiative. This class is distinguished from the class of Library Aide I by the broader scope of responsibility involved in providing direct service to library patrons, which requires a greater programmatic knowledge of library operations and customer relations skills. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the assigned supervisor, other employees, volunteers, and the general public. The principal duties of this class are performed in a general library environment.

Examples of Essential Work (illustrative Only)

+ Provides assistance to patrons including locating various materials throughout the library, demonstrating the use of the automated card catalog and assisting patrons using public computers.

+ Evaluates and pre-sorts donated items for further consideration for library collection or booksales.

+ Selects, trains, supervises and evaluates volunteers in order to meet library goals.

+ Performs check-in and check-out of library materials to patrons using computerized database, including registering patrons for library services, and assessing and collecting fees for lost or damaged books or late returns;

+ Sorts and shelves books, magazines, audio/video items, and other library materials in accordance with the Dewey Decimal System, including straightening and shifting books as needed, and routing requested material to other libraries,

+ Records receipt of library materials and prepares for circulation by applying RFID tags, labels, and covers;

+ Discards unwanted materials and performs minor book repair,

+ Orders Department supplies as necessary or requested, including maintaining the library's postage meter and scale;

+ Resolves patrons' complaints or questions regarding library policies and procedures;

+ Prepares statistical information and reports and charts on processed material, including maintaining accurate records of all new or discarded material in circulation;

+ Performs special projects as requested by the assigned supervisor, including sorting and distributing mail, participating in the installation of new equipment or furniture, and updating and organizing assigned bulletin boards, and inventorying library collections;

+ Opens building for service and secures building at the end of shift, including taking patron count, checking conditions of various rooms and equipment, and performing simple cleaning or clerical duties as necessary;

+ Performs various clerical duties as necessary including answering and routing phone calls, scheduling meeting rooms, renewing materials, filing documents, and preparing signage.

+ Assists department head in counting and reconciling cash intake;

+ Prepares interlibrary loan material for lending and borrowing to other libraries, including requesting materials using online database, choosing lending library, knowing lending library policies to inform patrons, and keeping statistics for annual report as appropriate;

+ Prepares library materials for delivery to other libraries and makes appropriate changes to the online circulation system;

+ Enters short bibliographies and completes holding records, including completing holding records by entering book title, author, ISBN number, negative barcode, call number, price, and status;

+ Manages the Department as requested on designated shifts in the absence of the assigned supervisor;

+ Provides needed information and demonstrations concerning how to perform certain work tasks to volunteers and new employees in the same or similar class of positions;

+ Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

+ Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

+ Responds to citizens' questions and comments in a courteous and timely manner;

+ Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

+ Performs other duties consistent with the role and function of this classification.


+ Associates Degree in Computer Science, Education, or related field; and

+ Some (1-3 years) previous clerical and/or library aide experience; or

+ Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.


+ Substantial knowledge of library functions, rules, policies, and procedures;

+ Substantial knowledge of the Dewey Decimal System;

+ Substantial knowledge of specific Department materials and resources;

+ Substantial knowledge of print and electronic resources;

+ Ability to use library equipment employed in all phases or functions of assigned duties, including basic computer operation, microform readers, photocopy machine, typewriter, projectors, cash register, multi-line phone system;

+ Ability to troubleshoot minor computer problems and other equipment malfunctions;

+ Substantial knowledge of basic math principles;

+ Ability to type 35-40 words per minute;

+ Ability to work independently and provide assistance to patrons;

+ Ability to sort and file according to the Dewey Decimal System;

+ Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

+ Ability to understand and follow oral and/or written policies, procedures, and instructions;

+ Ability to prepare and present accurate and reliable reports containing findings and recommendations;

+ Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

+ Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

+ Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

+ Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

+ Ingenuity, and inventiveness in the performance of assigned tasks;

+ Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork.


Offers for employment are conditional upon satisfactory responses to appropriate post conditional offer process.

As a City of Bozeman employee, you will be part of a team that is committed to impacting and serving the community. This great opportunity also provides enrollment in an established retirement system with significant employer contribution, generous vacation and sick time accruals, and excellent medical, dental and vision benefits!


Bozeman, City of (MT)


121 N. Rouse Ave.

Bozeman, Montana, 59715





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Keywords: City of Bozeman, Bozeman , Library Aide II, Other , Bozeman, Montana

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