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Budget Analyst II

Company: Montana State University
Location: Bozeman
Posted on: March 27, 2020

Job Description:

Position DetailsPosition InformationAnnouncement NumberSTAFF - VA - 20344For questions regarding this position, please contact:Shana Wold at 406-994-2383 shana.wold@montana.eduClassification TitleBudget Analyst IIWorking TitleBudget Analyst IIBrief Position OverviewThis position serves as the Budget Analyst II for Research, Economic Development and Graduate Education and provides accounting and fiscal management services over a wide variety of university funds to REDGE units. The Budget Analyst II is expected to provide exceptional customer service and work well both independently and as a member of the REDGE team.Position Number4M1813DepartmentResearchDivisionOffice of Research and Economic DevelopmentAppointment TypeClassifiedContract TermFiscal YearSemesterIf other, specify From dateIf other, specify End dateFLSANon-ExemptUnion AffiliationFOCUS-MFPEFTE1.0Benefits EligibleEligibleSalary$19.45-$21.703 hourly, commensurate with experience, education, and qualificationsContract TypeClassified SalaryIf other, please specifyRecruitment TypeOpenPosition DetailsGeneral StatementThe Office of Research, Economic Development and Graduate Education is responsible for developing and maintaining a thriving environment for faculty and student research, as well as other creative and scholarly activities at the University. The REDGE office also creates and administers all policies associated with research, research compliance, animal and human subject work, and intellectual property.Duties and Responsibilities

  • Provide high-level fiscal management of diverse and significant funds across multiple units and act as a independent consultant to interpret and apply complex policies and procedures.
  • Monitor multiple indexes of significant financial impact with varied funding sources, reconcile expenditures, identify and correct errors and develop methods to avoid recurring errors.
  • Work closely with the Budget Director and other REDGE administrators to forecast and manage spending and budgets.
  • Initiate invoices to external and internal customers to collect revenue on behalf of departments.
  • Review department payroll reports, work with the Budget Director to investigate and resolve variances.
  • Generate easy-to-use, accurate and informative monthly financial reports to enable fiscal management and decision-making.
  • Initiate new analyses and/or reports utilizing historic data to create new reports to help units effectively manage finances and anticipate future expenses.
  • Facilitates interaction, form completion and compliance between units and Procurement Services.
  • Assist units in developing and maintaining minor and sensitive property inventory.
  • Create detailed documentation of processes and policies and provide training to faculty, staff and students as needed. Contribute to the creation and maintenance of a procedures manual.
  • Ensure proper internal controls are in place and followed. Perform work in accordance with and ensure audit compliance with federal, state, university system, and granting agency laws, rules, guidelines, procedures and agreements and initiate and implement ongoing process improvements and policy changes in areas of responsibility.
  • Set-up and maintain electronic and paper filing systems for all unit records and enforce records retention policies.
  • Develop an extensive network of university-wide contacts needed to be effective in this role (i.e., know who to contact for what information).Required Qualifications Experience, Education, Knowledge & Skills
    • High-level, complex fiscal-management work experience emphasizing accounting and exceptional customer service, or equivalent and relevant education and/or experience.
    • Demonstrated experience in accounting and budgeting principles, practices and techniques including managing, monitoring and reconciling fiscal records; researching, compiling analyzing and interpreting financial information; and processing accounts payable and receivable.
    • Demonstrated experience preparing and maintaining fiscal reports and records with a high-degree of accuracy and exceptional attention to detail.
    • Demonstrated experience organizing and prioritizing multiple work assignments from multiple people while meeting deadlines and exercising adaptability to changing priorities while maintaining a positive, effective, and professional approach.
    • Demonstrated proficiency in appropriate computer systems and software programs including Microsoft Word and Excel.Preferred Qualifications Experience, Education, Knowledge & Skills
      • Bachelors degree in Finance, Accounting or Management, or an equivalent combination of education and/or experience.
      • Related work experience in a university, government, or non-profit environment.
      • Experience using Banner and/or CatBooks for accounting or fiscal management.
      • Knowledge of Federal Regulations and documents (i.e. OMB Uniform Guidance).The Successful Candidate Will
        • Demonstrate effective and professional communication skills (written, oral, interpersonal), including the ability to explain technical information to a non-technical audience.
        • Possess strong analytical skills and attention to detail.
        • Maintain confidentiality of records and information.
        • Adapt quickly, professionally and effectively to changes in priorities, processes and work environment.
        • Provide exceptional customer service and maintain a calm, pleasant and positive approach to work.
        • Exercise initiative and independent judgement in solving complex problems and in interpreting and applying policies and procedures.
        • Establish and maintain effective working relationships with multiple offices, coworkers and administrators in a team-oriented environment and represent REDGE and the University in a positive, professional manner.Position Special Requirements/Additional InformationThis job description should not be construed as an exhaustive statement of the duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State Universitys right to assign or reassign duties and responsibilities to this job at any time.Physical DemandsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and abilities required.This position has supervisory duties?NoPosting Detail InformationNumber of Vacancies1Desired Start DateUpon completion of a successful search.Position End Date (if temporary)Open DateClose DateApplications will be:Screening of applications will begin on March 23, 2020 however, applications will continue to be accepted until an adequate applicant pool has been established.Special InstructionsDiversity StatementMontana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individuals race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veterans status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the Universitys mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University makes accommodation for any known disability that may interfere with an applicants ability to compete in the hiring process or an employees ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .In compliance with the Montana Veterans Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veterans preference please complete the veterans preference information located in the Demographics section of your profile. MSUs Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disabilityaccommodation/complaintsgrievances.html .

Keywords: Montana State University, Bozeman , Budget Analyst II, Accounting, Auditing , Bozeman, Montana

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