Business Operations Technician

Company: Montana State University
Location: Bozeman
Posted on: January 14, 2020

Job Description:

Position Details Position Information Announcement Number STAFF - VA - 20262 For questions regarding this position, please contact: Mike Smith at ************ or ************************* Classification Title Admin Assoc IV Working Title Business Operations Technician Brief Position Overview Reporting to the University Information Technology (UIT) Business Operations Lead of Finance & Administration, this position plays a key role for both the financial and administrative support for the UIT Community. This individual will process and maintain accurate financial transactions and records, in addition to providing a variety of administrative assistance. This job is a great opportunity for someone who enjoys variety, challenge, and working with a great team. Position Number 4M0859 Department UIT Business Operations Division VP for Information Technology Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $14.045 - $17.556 per hour - commensurate with experience, education, and qualifications. Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement In support of the Montana State University mission, UIT promotes, develops, delivers, and facilitates the use of information technology services and resources. The Finance & Administration department facilitates UIT staff members ability to be successful in their mission to support the entire MSU campus. Duties and Responsibilities Plays a key role for both the financial and administrative support of the UIT Community. Assists department in the execution of tasks in support of the strategic plan as well as departmental goals and projects. Engaged in a variety of aspects of the department's fiscal and administrative day-to-day operations. Other duties include the following: Financial Responsibilities: - Performs financial functions for all UIT departmental funds, including monitoring expenditures, performing analyses, and suggesting the reallocation of resources when necessary. - Serves as an account manager for UIT's purchase card activities and complies monthly reports. - Examines, analyzes, and interprets accounting and financial records from multiple funding sources. - Researches and prepares data on fiscal and administrative issues, providing a high level of customer service and technical support for internal and external customers. - Processes transactions to bill various MSU departments for a variety of UIT services (i.e. telephone services). - Works with University Business Services and Fiscal Shared Services to resolve reconciliation issues. Administrative Responsibilities: - Serves as a focal point for UIT personnel on administrative support, to include on-boarding of new hires, staff terminations, staff travel, completion of hospitability forms, payroll concerns and a host of other administrative functions. - Assists with pre-payroll audits, reconciles payroll, submits EPAFs, and establishes proper zorgs for timesheet approval. - Manages the department supply purchases to support UIT activities. - Assists with UIT property management activities to include, E-scrap inventory/disposal, annual inventory reporting, and adding/deleting assets as appropriate. - Leads the departments electronic document storage activities. Required Qualifications - Experience, Education, Knowledge & Skills - Bachelor's Degree in Accounting, Business, Management, or other closely related field and/or a progressively responsible experience with an emphasis on human resources, fiscal management, or an equivalent combination of relevant education and experience will be considered. - Experience in effectively preparing and presenting financial reports and analysis to a management team. - Demonstrated competence generating multiple reports and managing fiscal and budget records. - Experience prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude. - Demonstrated competence using personal computers and various software such as Microsoft Word, Excel, PowerPoint, and Outlook. Preferred Qualifications - Experience, Education, Knowledge & Skills - Demonstrated experience researching, compiling, analyzing and interpreting financial information. - Demonstrated experience working in a higher education environment. - Advanced skills in Excel, accounting principles, and fiscal analysis. The Successful Candidate Will - Have strong interpersonal, teamwork, and communication skills. - Demonstrate initiative, sound judgment, and personal drive. - Demonstrate advanced skill using financial software, spreadsheets, and databases. - Have an aptitude for problem solving and facilitating the work of others. - Excel at prioritizing competing demands while meeting deadlines and having strong attention to detail. - Embrace and adapt quickly to changes in priorities. - Exhibit the highest level of professional conduct, embracing standards for honest and ethical behavior. - Have experience in working collaboratively across organizational borders. - Be able to represent UIT and the university in a professional and courteous manner with a commitment to delivering excellent service. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon successful completion of search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on January 23, 2020; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions Diversity Statement Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual's race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran's status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana State University makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box ******, Montana State University, Bozeman MT 59717-2520; ************; *********************** . In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile. MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: *************************************************************************** .

Keywords: Montana State University, Bozeman , Business Operations Technician, Accounting, Auditing , Bozeman, Montana